Pilot Projects

Many divisions and departments are experimenting with educational technology pilot projects that may or may not become enterprise services. In an effort to help promoted collaboration and communication, ACT is pleased to host this listing of pilot projects. For details on any specific project, please click on the project name to see the full description. To have a pilot project listed, please send us a note to ati(at)utoronto.ca

When submitting a pilot project description, please consider including the (a) Status of the project – is it ongoing? concluded? is it an open pilot? can people join?; (b) Timelines – how long is/was the pilot? (c) Cost – how much did it cost? what are the ongoing costs? (d) Buy in – if the pilot is finished, did it your unit choose to go with it in production? (e) Participants – how many people participated? who? students? staff? (f) Goals – what was the point of the pilot?, etc.

Electronic Exam Software RFP – Faculty of Medicine

(Updated July 2, 2015)  The Faculty of Medicine is releasing a Request for Proposal (RFP) to procure an Electronic Exam solution that is delivered in a software as a service (SaaS) model.  The solution must support the electronic/digital creation, delivery, and analysis of exams of many types (summative, formative, high stakes, progress) for the educational programs within the Faculty. The implementation of an electronic exam system will also facilitate the review and improvement of the business processes involved in exam management. The system must support the move towards a competency-based medical education (CBME) model, with the incorporation of extensive categorization of questions by objective and competency framework, analysis and reporting based on these categorizations, and integration with our existing learner information systems and learning management system (Blackboard).

The evaluation committee is comprised of members from the Undergraduate Medical Education (UME), Postgraduate Medical Education (PGME), and Academic and Collaborative Technologies (ACT). Once procured, the RFP will allow other units within the University to access to the same solution under the terms of the RFP.  The procurement process is expected to complete in September 2015.

Contact: Sam Chan, Acting Director, Information Technology, Faculty of Medicine, University of Toronto

Online Proctoring Pilot - Lawrence S. Bloomberg Faculty of Nursing

This project, completed in April 2014, explored utilizing online proctoring as a method to protect the academic integrity of online exam taking in an online Master of Nursing – Nurse Practitioner (MN-NP) program. Specifically, online proctoring was implemented in three online tests to ensure that: students adhere to academic honesty policies, exam questions were protected, and student identification was verified. Goals of the project were to evaluate effectiveness of online proctoring to protect the integrity of online high stakes exams, collect and analyze student feedback on the process and experience, and share the results internally, institutionally, and abroad. The chosen service provider for this project was ProctorU. Since ending the project, the Faculty of Nursing has experimented with another service provider, B Virtual. Additional pilots with alternative service providers and methods of proctoring are being planned for upcoming semesters.

Video presentation: https://capture.lc.utoronto.ca:8443/ess/echo/presentation/ea527386-f696-4084-b344-391eac03e34a?ec=true

Contact: Fareed Teja, Academic Information and Communication Technology Supervisor, Lawrence S. Bloomberg Faculty of Nursing.

Online evaluation and Certificate of Completion application - Department of Psychiatry, Faculty of Medicine

We are currently looking at applications for people to complete an evaluation and get their certificate once submitted. This would save administrative staff time required to generate and distribute hard copy or electronic files.

Contact: Howard Chow, I.T. Administrator, Department of Psychiatry, University of Toronto

Medical student and Preceptor scheduling calendar - Department of Psychiatry, Faculty of Medicine

We are currently looking at systems for medical students to book time with preceptors, and have reminders/confirmation mechanisms to prevent missed appointments, double bookings, etc. This is for our Psychiatric Longitudinal Experience (PsyCLE). It consists of 2 blocks x 3 sessions. Around 60 med students and 70 preceptors (about 200 are solicited) are involved. A tremendous strain is put on staff time to book appointments and confirm, and re- confirm appointments. Often what happens is a Preceptor will cancel an appointment at the last minute, creating a scramble to find another Preceptor.

Contact: Howard Chow, I.T. Administrator, Department of Psychiatry, University of Toronto